Project Foodbox

Retool App for Complex Insurance Billing Processes

Tropicflare built a custom Retool operations platform for Project Foodbox that automates healthcare billing, CSV processing, SQL-based reconciliation, reporting, and insurance-ready exports in one centralized system.
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Project Overview

We partnered with Project Foodbox to build and expand a custom Retool application that automates complex healthcare billing, reporting, and accounting workflows.

The platform brings together operational data from multiple sources, cleans and transforms incoming files, and gives the team a centralized system for managing insurance billing and internal reporting.

What began as an initial Retool implementation has grown into a broader operational platform as Project Foodbox continues to move additional business processes into the system.

The Challenge

Project Foodbox needed to manage complex billing and reporting workflows involving healthcare data, insurance providers, accounting requirements, and large CSV data imports.

Key challenges included:

  • Manually importing and interpreting billing data
  • Reconciling information across different datasets
  • Preparing reports for customers and internal teams
  • Creating properly structured billing exports for insurance providers
  • Managing different user access levels
  • Performing complex data joins across healthcare and operational records
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The Solution

We built a custom Retool application that serves as a central hub for healthcare billing and operational reporting.

The system combines Retool with SQL and automation workflows to ingest data, transform it, apply billing logic, and generate the reports and exports needed by internal teams and insurance providers.

As new operational needs arise, the application continues to expand with additional workflows and functionality.

What We Built

  • Healthcare billing automation with structured exports for insurance providers
  • Full CSV import and data processing with validation before downstream workflows
  • Complex SQL data transformation and reconciliation across datasets
  • Automated reporting and export generation for billing and operations
  • Role-based user permissions for controlled access to sensitive data

Business Impact

  • Saved hundreds of thousands of dollars in misbilled claims
  • Faster processing of insurance data
  • More reliable accounting reconciliation
  • Improved control over complex healthcare data
  • A scalable platform for adding additional business processes

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